Healthcare Record Conversion
Our 10+ years in secure document management
uniquely qualifies us to provide the following services. We can help you get
prepared to meet HIPAA requirements.
Electronic Healthcare Records Conversion Services
 Many of our clients in the medical community have
indicated their concerns regarding medical records management and they
realize the deadline for HIPAA compliancy will be here soon. Integrated
Digital Systems (IDSS), a leading document/information management
solutions provider, offers a full range of services including medical
records (hardcopy, microfilm, microfiche, x-ray) conversion to digital
images, data capture, secure medical records management, secure storage
and retrieval. We currently maintain a
HIPAA compliant records
conversion facility in Manassas, Virginia where we have recently
converted a local regional hospital’s patient medical records to digital
images as part of their HIPAA compliance program.
Our experienced staff will provide pick-up,
secure storage, adhoc retrieval, and return your records as they are
completed in accordance with HIPAA Regulations. Our products and
services are HIPAA-compliant as well as user-friendly. We provide your
authorized staff secure web access to these records via the Web until
they are returned to you. Most clients who have their patient medical
records digitized have them stored for three to six months before
destroying the paper versions. The digital records are easier to update,
search, manage, and store.
For more information call 1 (800) 283-0999, contact
sales@idsscan.com
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Document Conversion Services for Patient Healthcare Records
 There is a legal requirement for healthcare providers to keep medical
archive files for a number of years. The cost associated with allocating
space for these records is becoming an increasing problem. HIPAA
regulations relating to the privacy and protection of patient records
have to be considered. Government legislation has compounded the problem
by asking healthcare organizations to work toward complete
electronic
patient records by 2010.The definition of "Electronic Medical Record" (EMR) is important in
understanding the scope of EMR capabilities and the potential positive
and negative impacts on physicians. While there are some advantages to
the EMR, most of the benefits to healthcare organizations involve
managing the improvement of the quality of care, practice cost reduction
in a managed care environment, and improved provider efficiency that are
found in a more comprehensive computer-based patient medical record
systems. Digitized patient records provide a range of benefits because
they are:
- Very fast and able to support or increase current physician production
- Require a reasonably short training time
- Able to provide increased mobility
- Able to provide system functionality in the physicians’ office
- Able to provide back-up for the billing system
- Able to eliminate lost records
- Reliable
- Affordable
Substituting the EMR for a paper chart can be accomplished with limited
changes in workflow, but clinical practice workflow has to change in
order to gain these benefits. Examples of significant workflow changes
are:
- Nurses can process pharmacy calls for refills when the call comes in
without pulling a paper chart by looking up the patients electronic
record on the workstation next to the phone and either authorize the
refill based on documentation and protocols in the record, or send an
e-mail message with a hot link to the patient’s record to the doctor for
review and approval.
- Clinical orders for lab work, tests, and evaluations are processed
electronically, as documented, directly to the provider who will be
filling the order; who then knows that the patient needs to have the
order processed and has full access to the documentation which describes
the patient’s condition and results from previous tests; instead of
basing the test on a cryptic note.
- Documentation is always available, instead of being delayed by the
transcription process or sitting on someone’s desk waiting to be
handwritten or signed.
- In advanced systems that link clinical documentation to billing,
validation of documentation completeness for billing codes selected can
be accommodated.
Benefits of Digitization
The cost of electronic
healthcare record systems includes a significant
initial capital investment and significant ongoing resources to maintain
and upgrade the hardware, software, training, and
development/implementation of best practice protocols. Benefit savings
in the following areas can offset these costs:
- Records are accessible from multiple sites electronically.
- Multiple providers can access a single record simultaneously.
- There is increased productivity/patient throughput with workflow
changes.
- Decision support is always available.
- Immediate access to patient medical records reduces the risk of
adverse drug interaction and lowers cost.
- Immediate access to patient medical records reduces the need for
redundant testing.
- EMR allows for better disease management, proactive intervention, and
medication management
- It assures compliance by linking documentation and billing.
- There is a significant reduction in medical records staff needed to
pull and file charts and transcription staff.
- It eliminates the need for paper medical records.
- It provides for the development of best practice protocols and
improved quality of care with the clinical database.
There are a few studies that quantify these benefits. More than half of
the savings are attributable to savings in personnel associated with
looking for and filing charts. There is no need to wait for a piece of
paper. When using a paper chart, clinicians are limited by where the
paper chart is when they do their consults. With an electronic system,
physicians and nurses in different buildings and different floors can
look at a record on-screen. Electronic records will foster significant
annual savings by reducing the number of tests ordered and electronic
records are easier to store and maintain.
For more information call 1 (800) 283-0999, contact
sales@idsscan.com
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Patient Film Digitization
Integrated Digital Systems (“IDS”) Production Center uses high
resolution capture software in conjunction with VIDAR Diagnostic Pro
Advantage high speed film scanners (14 X 17 Film, 20 Seconds per image).
Our process is designed to meet the needs of picture archiving and
communication systems (PACS), HIPAA and remote primary diagnosis. The
process combines clinically proven image quality, affordability, and the
highest reliability in the industry. Our Scanners provide a superior
optical density range (0-3.85), 150 DPI and image resolution (44 micron)
that exceed the American College of Radiology (ACR) practice guidelines
for PACS and remote primary diagnosis. Our scanners provide
next-generation proprietary High Definition CCD (HD-CCD®) technology,
and Automatic Digitizer Calibration (ADC™) continuous calibration
feature that recalibrates the digitizer every five seconds, resulting in
superior consistency in digitized output.
IDS HIPAA compliant Edge2004™ software provides color and high
resolution image viewing, capture (with IDS VIDAR film interface), and
management and can be fully integrated with patient charts or used as
your Radiology Library. With Edge2004™ connectivity to Edge Workflow™
images and records can be securely routed through managed review and
approval processes. Edge2004™ also seamlessly connects to secure
internet portals Microsoft SharePoint™, EdgeVault™, and
Xerox DocuShare
for sharing and Telemedicine application based on viewer privileges and
access rights.
Film processing is conducted at the IDS Production Center in
Manassas, Virginia were we process area hospital patient records and
documents for DEA, National Institutes of Health and other
organizations. A copy of our HIPAA Policy and Procedures Statement is
available on request. Scheduled Pick-up and Delivery services is
provided by IDS. Film is stored while on IDS premises in a Secure Vault
used for secure and sensitive data projects. Images can be provided on
CD-ROM or DVD for uploading into Digitized Radiology Systems or existing
Patient Records Management Systems.
For more information call 1 (800) 283-0999, contact
sales@idsscan.com
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