Collaboration Products

• EdgeVault™ Secure Document Management Portal
• Microsoft SharePoint Portal Server
• IDS Solutions with Process Management and Forms by Adobe®
• DocuShare® Content Management Solution
• Edge WebLink™

EdgeVault™ Secure Document Management Portal

 > EdgeVault™ Secure Document Management Portal Brochure (PDF)

EdgeVault™ e-Content Management Secure Portal takes IDS core values of scalability, customizability, dependability and easy to integrate technology to a new level and makes it easier than ever to seamlessly integrate Document Capture and Management, Archive Management and Workflow directly into business applications.

For more information call 1 (800) 283-0999, contact sales@idsscan.com

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Microsoft SharePoint Portal Server

• Enterprise Search Engine
  Best of breed enterprise includes probabilistic ranking algorithm to ensure accurate search results and adaptive crawling of content sources for up to date indexing. Also includes ability to tag "best bets" and profile documents for better discoverability. Index file servers, Web servers, Lotus Domino, or Microsoft Exchange Public Folders out of the box.

• Data Access and Indexing
  Crawl and search file and Web servers, Exchange Server Public Folders, Lotus Notes servers, and remote servers for SharePoint Portal Server.

• Subscriptions
  Subscribe to a document, folder, category, or search query so you are notified when changes are made, in the portal and optionally, by e-mail.

• Categories
  Classify content under a set of customer-defined categories for better content management and discoverability.

• Low-Latency Indexing
  Support manual and scheduled crawls, as well as adaptive and incremental crawling, to ensure that your search results contain all the most recent information.

• Search Extensibility
  Search protocol handler interfaces enable connection to custom data sources. Support custom content types through the IFilter interface.

• Office 2007, Office XP, and Windows Integration, Edge2007™
  A complete set of document management functionality is accessible directly from the Office 2007 toolbar and Microsoft Windows® Explorer. And IDS Edge2007 and Edge2004 Document Capture software. This helps users manage documents with familiar tools.

• Check-in and Check-out
  Enables optional enhanced Web folders so that documents can be reserved by individual users for updating.

• Document Versioning
  Document changes, including metadata such as keywords, are tracked and assigned different version numbers for auditing and rollback.

• Document Profiling
  This captures optional and required metadata about customer-defined document types.

• Security
  Using roles built on Microsoft Windows NT® security, SharePoint Portal Server ensures that only users with appropriate access can see a given document.

• Document Collaboration
  Use the Discussions feature in Office and Hypertext Markup Language (HTML) documents for inline, content review.

• Digital Dashboard–based Portal
  Digital dashboard–based user interface is built on Internet and industry standards, such as XML and can be customized using Web Parts.

• Enterprise System Integration
  Use pre-existing or build your own Web Parts to integrate existing enterprise systems into your corporate portal. Pre-built Web Parts are available from Microsoft for a variety of Microsoft and third-party enterprise systems.

For more information call 1 (800) 283-0999, contact sales@idsscan.com

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IDS Solutions with Process Management and Forms by Adobe®

Process Management Overview
With Adobe Document Services for process management, Integrated Digital Systems ( “IDS”) , an authorized Adobe Partner, can provide for you a solution that can:

Design once, deploy many times: Enterprises can scan existing paper forms to convert them to Adobe® Portable Document Format (PDF) files or forms, or they can use a graphic-based design tool to create their own forms that appear on screen just as they do on paper. Once created, the same form template and the intelligence it contains can be deployed in multiple formats — Adobe PDF, HTML, and XML — to users over any device: Web, PDA, e-mail, CD-ROM, and kiosk.

Build intelligent forms: Using Adobe solutions, intelligence can be built into any form template to perform calculations and validations and to enable database integration. The data can be captured in XML to integrate easily with core business systems. The need for manual re-keying of data is eliminated, preserving data integrity and reducing inaccuracies. Enterprises can also extend their business processes beyond the firewall at no additional cost to users by enabling Adobe PDF forms with additional rights that let users interact with the forms using only the free Adobe Reader®.

Support online and offline interaction: A key benefit of a document-centric approach to capturing data is that users do not need to be connected to core applications to provide the information. So whether the user is an employee who creates field reports while at a customer site or a constituent who is unable to finish filling out a lengthy government form in a single session, Adobe solutions ensure that users can complete forms at their convenience, with calculations and validations in place to improve data accuracy.

Support digital signatures: To accelerate approvals while ensuring the authenticity and integrity of a document, many organizations are beginning to accept digital signatures as a replacement for handwritten ones. As well, some governments have already passed legislation that recognizes digital signatures as legally binding. Adobe solutions support digital signature technologies from leading vendors so that enterprises can leverage their existing security infrastructures.

Bridge the paper-to-digital divide: For enterprises and government organizations that need to process large amounts of paper forms, we offer an Adobe Bar-coded Paper Forms Solution that bridges the paper-to-digital divide. This solution automates the capture of fill-and-print paper form data and efficiently integrates captured information into an organization's core IT systems. By eliminating costly and error-prone manual data entry, Adobe enables an organization to realize the benefits of an electronic forms workflow, even when digital processes break and revert to paper.

Adobe's workflow capabilities include:

• Roles-based process management: Adobe solutions enable enterprises to structure processes based on defined user roles that can be separated from the names or even the titles of individuals involved in the process. For example, an "approver" could be a specialist, a manager, or a vice president, depending on the process. Then when the person currently filling that role leaves that specific position, the next person is automatically included in the process without any additional configurations required. In addition, Adobe solutions can integrate with existing user directories (for example, LDAP) to simplify the administration of role assignments.

• Business logic enforcement: With Adobe solutions, organizations can create a visual process map that defines the unique business rules — such as deadlines, reminders, and escalations — that will be implemented in the automated system. For example, an organization might define that a form require three levels of authorization before exiting the process, set up e-mail notifications to all requested approvers, and automatically export captured information to back-end systems as it is validated. The business logic is also designed to respond to the data within the form. For example, if an insurance claim is for less than US$5,000, it only needs one level of approval, but if it is above that threshold, the form will automatically be routed to the manager for a second level of authorization. And the logic travels with the document, so users do not have to be connected to participate in the process.

• Structured vs. ad hoc workflows: Information can be routed and interacted with in a structured workflow, an ad hoc interaction, or a combination of both. For example, a workgroup might set up an online structured process for document approval, yet allow users to pull the document out of the workflow, e-mail it to others for offline review, and then reinsert the document into the workflow until the process is completed. Support for ad hoc processes allows human intervention at any point in an automated process. For example, if the rules determine that a mortgage applicant does not meet the standard criteria, a loan officer can be notified to interact personally with the applicant to obtain further information to approve the mortgage or to explain the reasons for declining it, thus enhancing the relationship with the customer.

• Process integration: Once an organization has applied consistent business rules and logic to its processes, the next consideration is integration with its unique environment. The average company has seven core systems that contain the information critical to running the business. More often than not, these systems operate within departmental silos and do not communicate with one another. With Adobe solutions, information within different core systems can be accessed seamlessly via documents from within the same process.

Document control and security

Overview
With Adobe Document Services for document control and security, you can:

• Apply electronic and digital signatures to Portable Document Format (PDF) files: Eliminate the need for users to print and sign a physical document because they can create an electronic signature that looks like a manual signature. Users also can obtain a digital certificate from a trusted Certificate Authority to help ensure authenticity.

• Publish certified documents: Document recipients are assured that the document was sent from the originator and has not been modified since it was digitally certified and/or signed by the author.

• Control document access and usage: Organizations can enhance protection of intellectual property, privacy of customer data, and confidentiality of other sensitive information by enabling authors to add controls that expressly define who can open, view, print, copy, and modify a document.

Learn More - PDF Brochures:

• Adobe Workflow Server
• FAQ: Adobe Bar-coded Paper Forms Solution
• Adobe Form Client
• Adobe Designer 6.0
• Adobe Document Server
• Adobe Document Server for Reader Extensions
• Adobe Form Server

For more information call 1 (800) 283-0999, contact sales@idsscan.com

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Xerox DocuShare® - An Edge™ Product Content Management Solution

DocuShare® 6.0 is built on an all-new platform, to deliver a faster and more robust product. Its significant new components and capabilities include:

• Scan from Multi-function Devices, Fujitsu Scanners, import files, and manage documents, images, and 50 other native document before placing in DocuShare® using IDS new Microsoft Certified EdgeXP™ Document Capture System for DocuShare®

• Direct scan from Document Centre™ systems - A direct-scan-to-Web solution that runs on Windows 2003, Solaris or Linux. Quickly and easily share hardcopy documents using scan-enabled Document Centres™.

• Document routing and workflow - Create powerful content workflows without programming skills or administrator intervention. For a more robust rules based Workflow simply add Edge Workflow™ and your are on your way to digitally managing and monitoring your day to day business transactions.

• Native WebDAV support - Save directly to DocuShare® from the latest Microsoft (Windows 2000, XP) and Apple (OS X) operating systems, without requiring Client software.

• EdgeGuard™ for DocuShare® and Edge2007™ provide digital signing and encryption of Documents as well as other PKI features.
  
   > EdgeXP™ Document Imaging Solution Brochure (PDF)
   > EdgeGuard™ Secure Document Management Solution Brochure (PDF)
   > EdgeXP Secure™ Document Management Solution Brochure (PDF)

• Enhanced Web user interface, to increase the speed of all common DocuShare® functions and reduce overall network traffic.

Separate Site, Content and Account Administrator options - Increases site security by preventing administrator from accessing sensitive content.

• Faster, more consistent retrieval of information
• Easy to use in a Windows application environment, including Windows 2000.
• Get up to speed quickly with End User and Administrator Computer-Based Training.
• Save complex or frequently-used queries for faster, more consistent retrieval of information.
• Use intelligent document summaries without having to open and read the source document.
• Quickly find scanned documents or images (e.g., TIFF files) using the server-generated document thumbnails.
• Recover inadvertently deleted information quickly and easily.
• Web pages are generated on-the-fly so content is always current.
• Use any web browser on any platform including PC, Mac, and Unix.
• Text documents are automatically indexed for quick retrieval.
• Maintains any kind of files in their native formats.

*Note: Edge2007™, EdgeXP Secure™, and Edge Guard™ are Integrated Digital Systems products.

For more information call 1 (800) 283-0999, contact sales@idsscan.com

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